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For Speakers

Final Paper Deadline: Tuesday,

Final Paper length is limited to 15 pages including the abstract, text, photos, and graphics.

Final Papers must be at least 5 pages in length for inclusion in the published proceedings.

Authors whose abstracts and/or final papers are selected for inclusion in the technical program will be required to register for the conference at the appropriate fee, attend the conference, and make their presentations in person.

ASCE Paper Formatting Instructions

NOTE: Submission of a final papers is optional

Oral Presentations

Note: You are not required to upload your PowerPoint presentation via CadmiumCD. Those giving an oral presentation will have to bring their slideshow files to the conference on a USB flash drive.

All oral presentations are limited to a total length of 15 minutes. This allotted time is intended for 12–13 minutes of actual presentation time, with an additional 2–3 minutes allowed for questions and answers. Time may vary dependent on final number of speakers in your session.

Visual aids are encouraged in the form of Microsoft PowerPoint slideshows, and presenters are urged to bring the slideshow files to the conference on a USB flash drive. Plan to bring the files associated with your presentation directly to the session room. By arriving early, presenters will have the opportunity to ensure that their files load and appear as expected during the session. When preparing PowerPoint files for your presentation, try to save the slideshow in a reverse-compatible format. The computers at the conference may be utilizing an earlier version of Microsoft Office, and therefore, may not be able to open or display certain files optimally that are created in a newer version.

Please arrive at the session room approximately 15–30 minutes before the start time. This will provide you with an opportunity to meet your session chair/moderator, and make certain that your PowerPoint slide is appearing correctly.

Keep in mind that Conference staff are not available to print supplemental materials or visual aids. Presenters are responsible for these items, so please arrive prepared.

Poster Presentations

A partition will be available for poster presenters, with dimensions 2.44 m tall by 1.22 m wide (8 ft by 4 ft). You will have half of one side of the partition (4 ft by 4 ft) and another presenter will use the other half of the same side of the partition. Two presenters will use the other side of the partition.  The location of your poster is based on a first-come, first-served method.

Any format that fits in the available space is acceptable. Some posters are prepared as one, large sheet and usually brought to the conference rolled up in a tube. You may need to locate a large-format printer for this purpose, e.g., at a copy store. Other posters are prepared as a group of smaller sheets, which may be easier to prepare and transport. The format is up to you. Remember that you can refer to your proceedings paper for additional details. Push pins will be supplied for you to secure your poster to the partition.

You are assigned a poster display date:  Monday, August 13, 2018 or Tuesday, August 14, 2018. If you are unsure of which date you have been assigned to display your poster, please refer to this site

 Display hours are from 8:30 AM - 5:00 PM.  You may place your poster on the partition after 5:00 PM on the day before you are scheduled to present.  We suggest that you are near your poster during scheduled breaks, so you can present it to interested parties.  You must take down your poster at 5:00 PM, after you have presented it. 

Any posters not removed by 5:00 PM will be taken down by EWRI staff and set-aside.  Any poster remaining unclaimed at the end of the conference will be discarded in the trash.  

Large print should be used. Most viewers will stand about one meter away from your display and should be able to read your poster without crowding up to the partition. A minimum font size of 20 points is recommended, and larger is better. Remember that this should apply to your graphics as well. You should be able to read graph legends and scales from a distance of one meter. Do not simply bring a normal sized copy of your proceedings paper.

Important Note: If for any reason you are unable to attend the conference and deliver your presentation, it is your responsibility to contact the appropriate session or conference organizer to make alternative arrangements.

Thank you in advance for your cooperation. If you have any questions or concerns regarding your presentation, please feel free to contact ASCE conference staff at [email protected].

We look forward to seeing you in Nashville!

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